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Departments & Staff

ODTÜ library aims to support the academic studies at the university, to provide the information needs of academic/administrative staff and students, to collaborate with the other national/universal institutions.

Below are the basic rules and the responsibilities of the department.

Subscription Procedures: The subscription/buying/donation/exchange procedures of the books are processed.

Technical Procedures: The department processes the periodicals whose substitution procedures are completed, notes the missing numbers, prepares the periodicals for the volume and gives a number for the volume publishing.

Taking into services: The current numbers and archives of periodicals, whose technical procedures are completed, open for the access.

The department is on the first floor B block.

You can ask your questions about printed publications and periodicals to Printed Publications and Periodicals Department with e-mail and/or a phone number (+90.312)210 36 19).

ODTU library aims to support the academic studies at the university, to provide the information needs of academic/administrative staff and students, to collaborate with the other national/universal institutions.

Below are the basic rules and the responsibilities of the department.

-          It evaluates ODTU members’ electronic source requests, previews the suitable sources in the frame of trial access, does the content and evaluation analysis and reports them.

-          It processes the necessary procedures for the e-sources and opens for the user access.

-          It provides the continuity of the electronic sources in the collection and solves access problems.

-          It evaluates the uses of the subscribed/purchased e-sources and reports the results.

-          It advertizes the e-sources and prepares advertizing activities, training meetings and webinars.

-          It gives trainings in the frame of in-service and internship training.

-          It leads budgeting and refund processes for e-sources.

-          It prepares the periodical lists to be used for the academic staff awards, promoting, and appointment.

-          It evaluates the application for ODTU Geliştirme Vakfı Article awards.

The department is on the first floor in the library.

You can ask your questions to ekaynak@metu.edu.tr address and/or call the number (+90 312) 210 27 86/ 210 27 98.

Information Technologies Department is responsible for developing, implementing and maintaining the automated information technologies within the library, thus playing a crucial support role for the other library departments.

Please call (+90.312)210 27 96 or send an e-mail for you questions.

Quality Management Department is responsible for the settings and continuity of Qualify Management System in the library in line with ISO 9001 standards.

The businesses being leaded in the department;

-          To provide the documents required by Quality Management System,

-          To observe the performance and objectives of the library,

-          To evaluate and do the required improvements,

-          To collaborate with executives to work for the quality,

-          To raise an awareness about quality for the personnel,

-          To obtain the wishes and complaints from the users and the personnel, and to find solutions,

-          To plan and process internal checks,

You can ask your questions via the phone number (+90.312)210 27 91 and/or send an e-mail.

 ODTU library aims to support the academic studies at the university, to provide the information needs of academic/administrative staff and students, to collaborate with the other national/universal institutions.

Below are the basic rules and the responsibilities of the department. 

-          To update the website of the library,

-          To deliver some important announcements needed to be known by users,

-          To manage the content in the social media sites which the library is in,

-          To plan the library tours and to advertise the library on ODTU promotion days,

-          To provide advertisement brochures and visual materials

-          To accept the internship applications and programs

-          To lead inter library loans and inter institutions loans

You can ask your questions via the phone number (+90.312)210 71 88 and/or send an e-mail.

The department is on the ground floor in the library.

The borrowing and loaning processes of the books, which are on the first, second and third floor, are done by Long Loan Banks.

Below are the basic rules and the responsibilities of the department.

Long loan Services: The service that borrows for a long time. Besides, new user area, time extension, membership, breaking off, and protocol procedures are leaded in this service.

You can ask your questions via the phone number (+90.312)210 27 85 and/or send an e-mail.

 Short Loan Services: Academic/administrative staff and students of the Middle East Technical University may borrow materials from the Reserve Collection according to the type and the loan period of the source. According to the book adding/removing form which academic staff fills, books may be either added to or removed from the collection.

You can ask your questions via the phone number (+90.312)210 27 84 and/or send an e-mail.

Inter-Library Lending Service:  Inter-library lending service is a service provided to support the academic work. In this way, users can benefit from resources of other libraries.

Inter-Institutional Lending Service: Inter-Institutional Lending Service is a service provided to support the academic studies in the collaboration of ODTU library and public/private institutions.

Overdue Payment: Overdue payment is taken from deferred sources (book, carrel, tablet, DVD, CD) with credit card, cash or smart card.

Lost Book Procedures: The user who lost the book fills the “Lost Book Statement Form” or the user fills “Lost Book Providing Form”.

Tablet: Tablet is lent for three days from lending desk.

Kiosk Machine: Users can borrow the books by themselves.

Shelf Services Department located on second and third floors.

ODTU library aims to support the academic studies at the university, to provide the information needs of academic/administrative staff and students, to collaborate with the other national/universal institutions.

Below are the basic rules and the responsibilities of the department. 

Access to the Information: The department is responsible of organizing the halls, collecting to table tops, putting in books correctly and properly placing for library users to reach the books easily.

Store Books: The department is responsible for providing the books that the users need. Please click to get more information.

Lost Books: The books which are in the collection but cannot be found by the users are searched by a handheld terminal and the users are informed.

Volume processing: To define the physically damaged books and to make them usable after doing necessary processes.

Rare Collections: To prepare an atmosphere to use the rare collection.

Information: To help the users find the books they look for and answer their questions.

Besides, to answer questions from readers, identifying books which are worn or damaged for the necessary procedures ensure the performance, make necessary steps to books which cannot be found on the shelves and bring books from stacks when requests are comes.

Please call (+90 312) 210 71 84 ( for head of department)/ (+90 312) 210 27 87 (2nd floor)- 210 27 97 (3rd floor) or send an e-mail for your questions.

The Library aims to support University's academic programs, meet the information needs of its academic and administrative staff, and students,  cooperate with the other institutions at the national and international level.

Sources of statistical information, maps, dictionaries, handbooks,  bibliographic resources, biographic resources, guides, encyclopedias, standards, almanacs, anthologies, and masters theses and dissertations written at ODTÜ are offered to the service at Reference Department.

Arranging the printed resources in the Reference hall, weeding the collection, development of printed and electronic reference collection, ensuring effective use of information resources, and informing about resources and services face-to-face, by phone or e-mail, arranging user trainings and preparing the guides, registering devices belong to guests to the wireless, and temporary password process are carried out by Reference Department.

Please call (+90.312) 210 27 93 or send an e-mail for your inquiries.

The Library aims to support University's academic programs, meet the information needs of its academic, administrative staff and students, and cooperate with the other institutions at the national and international level.

In accordance with this aim, the Acquisitions & Cataloguing Department is responsible for collection development and management.

Cataloging-Classification: To carry out the cataloging and classification of printed books, audio-visual sources, theses and electronic books provided by purchasing or donating to the library.

Technical Operations: Complete the remaining operations of the information sources that have been cataloged before leaving the shelves. Send an e-mail to the user that the source of the information resource is included in the collection.

New Arrivals Service (New Arrivals)

Donation Books: To carry out the selection, evaluation and cataloging of information resources donated by individual institutions in line with the principles of collection development.

Electronic Books: Loading MARC records of e-books subscribed and / or purchased into the library automation system.

Book Awards: In line with the criteria determined by the ODTU Rectorate; Publishing awards, preparing the list of books to be used for the lecturers' upgrade and assignment procedures, performing the checks from the lists announced by the Rectorate by applications made by the ODTU Development Foundation.

Lost Book Control: To provide print / price controls on the market of books lost by the user and to carry out necessary operations on lost and / or newly provided books.

Thesis Submission: To check and submit the electronic and printed copies of Master and PhD thesis prepared and approved in ODTU.

Information: Responsible for consultation / informational inquiries within the Provisioning and Cataloging Unit duties and responsibilities.

Please send an e-mail or call (+90.312) 210 27 90 / (+90.312) 210 27 83 for your questions about the Library Catalog, acquisitions, and cataloging.

ODTÜ library aims to support the academic studies at the university, to provide the information needs of academic/administrative staff and students, to collaborate with the other national/universal institutions.

Below are the basic rules and the responsibilities of the department.

• To create a budget planning.

• To conduct procurement procedures for publications planned to be taken in the library.

• To prepare contract specifications, administrative specifications and technical specifications for publications to be tendered at EKAP.

• To conduct market price inquiries and requests for direct procurement.

• To execute the EKAP part of the purchases.

• To create examination and admission committee of the publications delivered to the library.

• To prepare a file both for payment to the company and for purchases of publications and services that are purchased.

• To provide pro forma and original invoice for authorization documents for foreign purchases and the translation of the authorization document and to get notary public approval of the translation.

• To open a loan for overseas payments and to ensure that the loan is closed after the payment.

•To prepare a year-end report.

The library aims to support the academic programs of the University, to meet the information needs of the academic and administrative staff, and students, to cooperate with other institutions at national and international level as well.

In this regard, the basic duties and responsibilities of the Chattels Registration Department are stated below

  • To carry out the registration and transactions procedures in accordance with the Portable Goods Regulation.
  • To take delivery of examined and accepted chattels obtained from expenditure unit by counting, weighing, measuring them according to their type and quality and to keep chattels which are not used directly or opened to the usage in the responsible warehouses under an organized and classified condition.
  • To deliver chattels considered to be appropriate for usage to the related department.
  • To provide or take necessary precautions to protect the chattels against fire, wetting, deterioration, being stolen and similar dangers.
  • To make warehouse counting and inventory control.
  • To check chattels which are in use at the place where they are in use and count them or get them counted.
  • To arrange shipment documents of goods and materials to be shipped from the warehouse.
  • To do the work which are given by the spending authority or other authorities.

 

The library aims to support the academic programs of the University, to meet the information needs of the academic and administrative staff, and students, to cooperate with other institutions at national and international level as well.

In this regard, the basic duties and responsibilities of the Building Supervisor are stated below;

• To provide general cleaning and door security of the library.

• To communicate with the internal and external units of the library for renovation and maintenance of works and to provide cooperation with them.

• To inspect cleaning staff.

•To inspect user rooms and ensure proper use of them.

• To receive deliveries of forgotten items in the library and to hang them over to the real owner.

•To create, plan and put into service usage plans of exhibition and cinema halls of Solmaz İzdemir Conference and Furuzan Olşen.

• To carry out the proceedings of the book exhibition and student tables to be opened in front of the library.